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Experience Letter — Generate Formal Employment Verification Documents

Creates a properly formatted letter confirming employment and role history. Useful whether you're issuing one as an employer or creating one for your own records. Fill in the details, and the AI produces a professional document ready to print or send.

1

Open Experience Letter in Career Tools

In the sidebar, expand Career Tools and click Experience Letter. This tool generates a formal employment verification letter — the kind HR departments issue when an employee leaves or a new employer requests proof of employment.

  • You can use this whether you're an employer writing one for an employee or a job seeker creating one for your own records.
  • Previously generated letters are saved in your library for quick access.
2

Enter the Employee's Full Name and Position

Type the full legal name as it should appear on the document. Enter the job title exactly as it was held — this is a formal document, so accuracy matters.

  • Use the official title from the employment contract, not an informal one.
  • If the person held multiple titles during their tenure, use the most recent one and mention earlier titles in the responsibilities section.
3

Fill In Company Name and Employment Dates

Enter the company's legal name and the start and end dates of employment. If the person is still employed, mark the end date as "Present" or leave it blank.

  • Use the legal entity name (e.g., "Acme Technologies Inc.") rather than a trade name.
  • Dates should match what's on the employment contract to avoid discrepancies during background checks.
  • The AI formats dates consistently in the final letter regardless of how you enter them.
4

List Key Responsibilities (One Per Line)

Enter the main duties of the role, one per line. These don't need to be polished sentences — the AI will turn them into proper formal language for the letter.

  • Focus on 4–6 core responsibilities rather than listing everything.
  • Include scope indicators: team size managed, budget owned, systems built, revenue impacted.
  • Short bullets work fine: "Led backend engineering team of 8" is enough for the AI to expand.
5

Add Notable Achievements if Relevant

This section is optional but strengthens the letter. Add specific accomplishments like "Reduced platform downtime by 40%" or "Promoted from Associate to Senior in 18 months."

  • Quantified achievements are more credible: percentages, dollar amounts, and time savings.
  • Skip this section if the letter is purely for employment verification with no need for a recommendation.
  • The AI weaves achievements naturally into the letter body rather than listing them as bullet points.
6

Enter the Signatory Name and Title

This is the person signing the letter — typically a direct manager, HR manager, or company director. Enter their full name and official title.

  • The signatory should be someone with actual authority to verify employment at the company.
  • Common signatories: "Head of Human Resources," "VP of Engineering," "CEO" for smaller companies.
  • The generated letter includes a signature line with the signatory's name and title formatted below.
7

Generate and Review the Document

Click Generate to produce the formal letter. Review it carefully — check that all names, dates, and titles are correct. The AI uses standard employment letter formatting with proper salutation, body, and closing.

  • The letter opens with a standard "To Whom It May Concern" salutation unless you specify a recipient.
  • It confirms the employment dates, role, and responsibilities in a professional tone.
  • Achievements are incorporated into the body if you provided them.
  • Review the signatory block at the bottom to make sure it's formatted correctly.
8

Download or Copy the Final Letter

Once you're satisfied, click Download to save as a PDF or DOCX, or Copy to clipboard to paste into an email.

  • PDF is the standard format for official documents.
  • DOCX is useful if the recipient needs to verify or countersign the letter.
  • The letter is saved in your Career Tools library so you can access it again without regenerating.

Quick Tips

  • Double-check all names and dates against official records. A typo in an employment verification letter undermines its credibility.
  • Keep responsibilities focused — this is a verification letter, not a resume. Four to six bullet points is ideal.
  • If you're creating this for your own records, have your actual manager review it before using it formally.
  • For international use, consider adding the company registration number or address in the company name field.
  • Save the letter in your library — you may need it again for visa applications, background checks, or future job applications.
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